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Our Services

Relax, we’ve got it covered

Thumbprint Inventories provides a complete range of inventory services that will help remove one of the major headaches associated with letting a property.

When you instruct Thumbprint to provide a property report you can be assured you are getting a high quality and professional service. We strictly follow the guidelines laid down by the AIIC (Association of Independent Inventory Clerks) and the reports we create are of a very high standard. Also, our clerks are fully insured for both public liability and professional indemnity, so you can be sure of a professional worry free service.

To find out more about the individual services we offer please see below.

The Inventory Report

The inventory is comprehensive description of the fabric and contents of the furnishings, fixtures, and fittings of a property, including a full description of the condition of walls, ceilings, floors and carpets, paintwork, light fittings, woodwork, windows, radiators ….. in fact every part of the property.

 

The inventory is very important as it is the document used at the end of a tenancy and it’s detail referred to in order to create the final check out report.  If the inventory report lacks detail and accuracy then the check out will not be able to identify any potential damage that has occurred during the tenancy.  It is imperative that the inventory report can clearly identify not only the contents within a property, but also the condition of the property at the start of the tenancy.  If there is a dispute at the end of the tenancy both the inventory and the check out report will be used during the adjudication process and so you need to make sure they both are detailed and of a very high standard.

 

Our reports are clearly set out and logically constructed and we use no industry jargon or difficult to understand abbreviations like many of our competitors.  We also photograph any damage or maintenance issues and any unusual items and these photographs will be included directly into the final inventory report.

The Check In

This process is completed immediately prior to the commencement of the tenancy.

 

If requested the check in clerk, along with the new tenant, will together check all items and the schedule of condition detailed in the inventory report.  Any changes/alterations agreed during the process will be noted and signed for during the check in.  The information will then be transferred to the original Inventory Report and the report re-issued to all the parties involved.  This ensures everyone related with the rental of the property are in exact agreement as to the condition of the property and the  contents at commencement of tenancy.

 

Utility meter readings are taken and details of keys to the property are noted.

 

The Mid Term Inspection

The interim inspection is used to ascertain how well the property is being cared for during the tenancy.

 

We will normally make arrangements directly with the tenants to agree a suitable time/date which would offer them the opportunity to be present if they wished.  During the inspection we will take a general view of the property looking for anything that may be of concern.  However, we will not lift or move any of the tenant’s personal belongings and we would generally not comment on the overall tidiness of the property unless it is in an extremely uncared for condition or there is a potential health and safety issue.

 

We will look for issues such as damp or other building problems, and ask the tenants if there are any maintenance issues or anything they’d like the landlord to know about, such as concerns which may not be obvious during the inspection such as a leaking cistern or a faulty radiator.  We will also take the opportunity to inform the tenants if we identify any minor issues that they can rectify before they become a bigger problem.

 

All of our findings will then be presented in the interim report and made available to the landlord or agent.

 

The Check Out

This process is to ensure that an accurate end of tenancy comparison is made and is performed by referring to the inventory that was supplied and agreed at check in.

 

Any items that are damaged, are in need cleaning or are of a maintenance issue will be photographed for use as a visual aid to the written report.  Any missing items will be listed and the overall condition at the end of the tenancy will be recorded.  Assessment will also be made to areas affected by Fair Wear and Tear.

 

Utility meter readings are taken on exit and we will ensure the property is all locked up and secure before we leave.  The keys will be either signed back to the clerk by the tenant (should they be in attendance) or returned to the Letting Agent/Landlord.

 

A check out report will be compiled which will comprehensively detail any differences identified in the condition of the property or it’s contents at the check out from the original condition at the start of the tenancy.  This report will then be forwarded to the instructing party.

 

If you have any specific requests, or if you are unsure of which service you require, please get in touch – we will be happy to discuss your individual needs and requirements.

You can relax

we're insured for public liability

and professional indemnity

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